Grant Monitoring

Departments are responsible for continual monitoring of the financial status of grant awards. Departments must prepare, review and submit any periodic financial status reports and notify the Accounting Office promptly of any discrepancies noted and/or any additional reports needed. If any "off-system" accounting records are maintained, it is the responsibility of the Program Coordinator to ensure that the programs internal records agree to the County's accounting records.

Expending Fiscal Funds

If grant funds have not been fully expended by fiscal year end, it is the responsibility of the Program Supervisor to notify the Accounting Office that budget funds need to be carried forward to the new fiscal year, and to confirm the amount of such carry-forwards. Carry-forwards of grant award funds will be made at the maximum allowable amount based on the grant award agreement and/or OMB Super circular 2 CFR 200 compliance supplement guidance.