Completing a Conservatorship Account
The Conservatorship Account uses the PC583 Form (PDF).
- Note: Please type or print neatly in black or blue ink.
- Important Note: A copy of a financial institution statement for all liquid assets (i.e., checking/savings account, certificate of deposit, money market fund, etc.) dated within 30 days of the end of the account period must be presented to the Court along with the Account.
Top First Page
- “Estate of”: Unless it already appears on the form, put the name of the person the conservatorship is for here.
- Item 1 - Account Period: The Account period must be for 1 year (unless the account is the final accounting, in which case the period may be less than 1 year and ends upon the end of your authority over the estate). If you are filing your 1st Annual account, the beginning date is when Letters of Authority as conservator were issued by the Court. If you are filing a 2nd or later Annual account, the beginning date is the end date of the last Account. Also, indicate what kind of account it is in the top box (i.e., Annual, Final, or Interim).
Column 1: Income
- Income: List here all money or other assets by category that came into the conservatorship during the Account period. Have only one entry per category, with the year total for that category listed in the dollars column to the right of the Column 1 section.
- Typical income sources may include some or all of the following: Social Security, interest on bank account, pension, dividends from stocks, capital gains, VA benefits, rental income, inheritance, tax refunds, SSI (Disability), and life insurance benefits.
- Total Income: Make sure to record the total of all income and other receipts at the bottom of Column 1.
Column 2: Expenses & Other Disbursements
- Expenses: List here all money that was paid out of the conservatorship during the Account period.
- Typical kinds of expenses: These could include personal items (clothing), room and board in a facility, medical care, and insurance payments. These can be listed by category. Example: utilities, rent, food, clothing, etc. Have only one entry per category, with the year total for that category listed in the dollars column to the right of the Column 2 section. For conservatorship accountings, you must have receipts organized by category for each disbursement.
- Total Expenses and Disbursements: Make sure to record the total of all expenses and other disbursements at the bottom of Column 2.
- Item 2 - This item asks you to tell the Court how the balance in the conservatorship has changed from the last account (or the Inventory) to this account. This item begins with the balance on hand from last Account and ends with total balance of assets remaining.
- Balance on hand from last account: Go to your copy of the last account (if this is the first account, then go to your copy of the Inventory). Find what was recorded for balance of assets remaining in that Account (if you go to the Inventory, find the total on the Inventory). Write this number down for balance on hand from last Account. This represents what was in the conservatorship at the beginning of this accounting period.
- Add income in accounting period: Write down the total you put down for Column 1. This represents the amount of money or other assets that came in to the conservatorship during the accounting period.
- Total assets accounted for: Add these top two numbers together and write the sum here.
- Subtract disbursements in this accounting period: Write down the total you put down for Column 2. This represents the amount of money that went out of the conservatorship during the accounting period.
- Total balance of assets remaining: Now subtract the disbursements from the total assets accounted for. This represents the amount of money andor other assets in the conservatorship at the end of the accounting period.
Schedule D: Itemized Assets
- Itemized assets remaining: List what assets are in the conservatorship at the end of the accounting period.
- Typical assets: The usual types of assets in a conservatorship include a checking account or some other bank account, a home, and personal and household property. These assets and their value may be listed by category. Here’s an example:
|Home at 123 Main Street|
|Checking account, account# 123456 Gigantic National Bank|
|Personal and household property|
|Total balance on hand|
- Balance of Assets Remaining: You must total the value of the assets in the conservatorship. Since this is a total of the assets remaining at the end of the accounting period, this total must equal the total balance of assets remaining you recorded on the last line of item 2 above.
Items 4 Through 8
- Item 4 - Interested persons: If any interested persons have moved or died since their addresses were given to the Court, you must list their new addresses (or state that they died).
- Items 5 and 6: Don’t fill these out - they are only used in deceased estates, not conservatorships.
- Items 7 and 8 - Fiduciary/attorney fees: The law allows a conservator to obtain only “reasonable compensation” for services rendered. If you charge the estate a fee for serving as conservator, you must attach a written summary of services performed.
- Fiduciary signature: You, as conservator or guardian of an estate for an individual with a developmental disability, must date and sign the Account. If there are co-conservators or co-estate guardians for an individual with a developmental disability, all must sign.
- Attorney signature: If you have an attorney representing you in the conservatorship or guardianship for an individual with a developmental disability, they must also sign.